2021 Summer Camp Protocols

Updated 5/12/21

Summer Camp Operation Plan

These are the latest operating protocols for Camp Chestnut Ridge. We will continue to update our protocols in the future to mirror changes in the guidelines provided by NCDHHS and Orange County Health Department. Therefore these protocols are subject to change prior to or even during the summer. 

 

Before Camp

Staff and children in the following categories may NOT participate in camp programs: 

  • Diagnosed with COVID-19

  • Under orders to quarantine related to COVID-19

  • Showing any symptoms related to COVID-19: 

    • Fever of 100 or greater

    • Cough

    • Shortness of breath or difficulty breathing

    • New loss of taste or smell

    • Vomiting or diarrhea, 

    • Chills

Unvaccinated Staff and campers:

  • Living in the same household as a person with COVID-19

  • Close contact with a person with COVID-19

 

Before arrival: 

  • Parents/guardians should make a plan for their Resident Camper to get a negative COVID-19 test in the 5 days prior to the start of camp unless the camper is fully vaccinated or has proof of a positive COVID-19 diagnosis in the 3 months prior to camp.

  • Parents/guardians should be alert for any symptoms of COVID-19 and keep campers home if showing any signs of illness. 

  • Parents/guardians should monitor camper contact with others who may have COVID-19 symptoms and keep campers home if they meet the criteria listed above.

  • Avoid activities with increased risk for viral spread (such as unmasked crowded indoor spaces) in the 14 days prior to attending camp.

  • Teach children proper handwashing techniques

  • Teach children how to properly wear a cloth face covering.

 

Drop Off

Screening Procedures

All staff and campers must complete the Daily Screening Assessment each day prior to entering the program. Check out this video to see what Day Camp Check-in will look like each morning. 
 

Day Camp Drop Off: 7:30am - 8:30am, Monday-Friday, at the Pavilion

  • Parents will remain in the car during the check-in process while they answer the daily screening assessment and camper temperatures are taken.

  • Campers and Staff will wash hands or use hand sanitizer before entering the program.

  • Campers will be immediately placed in their small group.

  • Cubbies will be spread apart for campers to deposit their backpacks and lunchboxes for storage.

  • Parents dropping off late need to remain in the car and call 919-304-2178 if they do not see any check-in staff outside. Do not get out of your car and come into the office.

  • Check out this video to see what drop off will look like each morning.

Resident Camp Drop Off: 3:30pm - 4:30pm, Sunday, at the Cabins

  • Parents will drive through the cabin area to drop off campers directly at their cabin.

  • Parents will remain in their vehicle during the entire check-in process.

  • Campers will be immediately placed in their cabin group.

  • Counselors will assist the campers in moving their stuff from the vehicle to the cabin, making their bed, and settling into the cabin.

At Check-In, Resident Campers will be required to show 1 of the following 3 things:

1. Proof that your camper has completed a COVID-19 vaccine series.

2. Proof of a negative COVID-19 test in the 5 days prior to the start of the camp week. Free testing sites can be found here.

3. Proof of a positive COVID-19 diagnosis in the 3 months prior to camp, but not in the 14 days immediately before the start of the camp week.

 

During The Day:

  • All activities will be done outdoors (as weather allows). 

  • Campers will be placed in small groups according to age group, cabins, and/or camp they signed up for. 

  • Campers will stay in their assigned small group the entire week. There will be limited interaction between small groups.

  • Large group gatherings will be limited and held outdoors as much as possible with spacing between small groups.

  • Staff will enforce increased hand washing and sanitizing throughout the day - before and after eating, using the restroom, and each program activity.

  • Day campers will bring their own lunch from home. Camp will provide pre-packaged snacks. They will eat outside at picnic tables (as weather permits). Parents must send food that does not require refrigeration to remain safe to eat.

  • Resident campers will eat food served in the dining hall. The dining hall will operate at reduced capacity with a mix of indoor and outdoor dining on the porches.

  • In the case of inclement weather, campers will go inside of the camp facilities. We will spread groups out at much as possible and follow state guidelines for large group gathering limits.

  • Campers and staff will be asked to bring their own cloth masks, and are required to wear them when indoors. Campers are not required to wear masks outdoors.

  • If a camper shows signs/symptoms related to COVID-19 during their time at camp, their parent/guardian will be contacted. The camper will be monitored and isolated until the parent/guardian can pick them up.

 

Pick Up

Day Camp Pick Up: 5:00pm - 6:00pm, Monday-Friday, at the Pavilion

  • If parents are picking up early they must notify the camp at 919-304-2178. Early pick-up is discouraged as it disrupts the afternoon activities of their group.

  • Parents should remain in their vehicle, and child will be placed in vehicle.  

  • If parents don’t see any staff in the pavilion, they should call the phone number provided instead of leaving their vehicle.  

  • The staff member will sign out the camper on the clipboard. 

  • Families will receive a specific email to show through their car window so camp staff know they are approved for pickup.  

Resident Camp Pick Up: 5:00pm - 6:00pm, Friday, at the Cabins

  • Please do not arrive before 5pm.

  • Parents will drive through the cabin area to pick-up campers directly at their cabin.

  • Parents will remain in their vehicle during the entire pick-up process.

  • Counselors will assist the campers in moving their stuff from the cabin to the vehicle.

  • Families will receive a specific email to show through their car window so camp staff know they are approved for pickup.  

What If?

  • If there is a confirmed case of COVID-19 among campers or staff participating in the camp program, camper families will be notified by the camp.

  • The camp will coordinate with Orange County Health Dept to determine a plan of action and next steps.

 

Have Further Questions?

Please call us at 919-304-2178. We are happy to answer any questions you have about our summer camp protocols.