Day Camp Operations Plan

Day Camp Operation Plan

Chestnut Ridge Camp and Retreat Center has developed the “Day Camp Operations Plan” in coordination with the Orange County Health Department in accordance with the Interim Coronavirus Disease 2019 (COVID-19) Guidance for Day Camp or Program Settings Serving Children and Teens (May 6, 2020), as directed by the NC Department of Health and Human Services.


Before Camp

Staff and children in the following categories may NOT participate in camp programs: 

  • Diagnosed with COVID-19

  • Under orders to quarantine related to COVID-19

  • Showing any symptoms related to COVID-19: 

    • Fever of 100 or greater

    • Cough

    • Shortness of breath or difficulty breathing

    • New loss of taste or smell

    • Vomiting or diarrhea, 

    • Chills

  • Living in the same household as, or providing care in a non-healthcare setting (such as home) for a person, with symptomatic lab-confirmed COVID-19 infection or showing any symptoms related to COVID-19.

  • Close contact with a person with symptomatic lab-confirmed COVID-19 or showing any symptoms related to COVID-19.

  • Have underlying health conditions that put them at high risk as defined by the CDC -

  • Who live in the same household with someone who is in a high risk category as defined by CDC - 


Before arrival: 

  • Parents/guardians should be alert for any symptoms of COVID-19 and keep campers home if showing any signs of illness. 

  • Parents/guardians should monitor camper contact with others who may have COVID-19 symptoms and keep campers home if they meet the criteria listed above.

  • Teach children proper handwashing techniques

  • Teach children how to properly wear a cloth face covering.


Screening Procedures

All staff and campers must complete the Daily Screening Assessment each day prior to entering the program. Check out this video to see what Check-in will look like each morning. 


Daily Screening Assessment:
❑ Do you, or any of the children you are dropping off, have a fever*, cough, shortness of breath, difficulty breathing, chills, new loss of taste or smell (vomiting or diarrhea, children only)? 

❑ Have you, or any of the children you are dropping off,

o Had any of these symptoms since last time you were last here? 

o Been tested for COVID-19?
o Potentially been exposed** to COVID-19 or have reason to believe you/they have COVID-19? 

o Shared a home or been in close contact with anyone who has these symptoms, has been tested, or has reason to believe they’ve been exposed to COVID-19?  

❑ Check-In personnel will make visual inspection of the person for signs of infection such as flushed cheeks, fatigue, breathing irregularities, or irritability.  

❑ Temperature is checked and recorded.

*Fever is determined by a thermometer reading 100 or higher or by subjective signs such as flushed cheeks, fatigue, extreme fussiness, chills, shivering, sweating, achiness, headache, not eating or drinking.
**Exposure is sharing a household or having close contact with anyone with COVID 19 or has symptoms of COVID 19.


Drop Off: 7:30am - 8:30am, Monday-Friday, at the Pavilion

  • Parents will remain in the car during the check-in process while they answer the daily screening assessment and camper temperatures are taken.

  • Campers and Staff will wash hands or use hand sanitizer before entering the program.

  • Campers will be immediately placed in their small group.

  • Cubbies will be spread apart for campers to deposit their backpacks and lunchboxes for storage.

  • Parents dropping off late need to remain in the car and call 919-304-2178 if they do not see any check-in staff outside. Do not get out of your car and come into the office.

  • Check out this video to see what drop off will look like each morning.


Pick Up: 5:00pm - 6:00pm, Monday-Friday, at the Pavilion

  • If parents are picking up early they must notify the camp at 919-304-2178.

  • Parents should remain in their vehicle, and child will be placed in vehicle.  

  • If parents don’t see any staff in the pavilion, they should call the phone number provided instead of leaving their vehicle.  

  • The staff member will sign out the camper on the clipboard. 

  • Families will receive a specific email to show through their car window so camp staff know they are approved for pickup.  


During The Day:

  • All activities will be done outdoors (as weather allows). 

  • Children will be placed in small groups according to age/grade as much as possible. In remote learning camp, they may also be placed in groups according to which campers have school work to do, and which campers have none.

  • We will avoid large group gatherings. 

  • As much as possible, we will avoid activities that require campers and staff to touch hands or be in close contact with one another. Campers will be encouraged to maintain spacing between themselves. 

  • Staff will enforce increased hand washing and sanitizing throughout the day - before and after eating, using the restroom, and each program activity.

  • Program equipment will be cleaned/sanitized after each group’s use. 

  • Frequently touched surfaces will be routinely cleaned/sanitized throughout the day, and facilities cleaned thoroughly at the end of each day, using CDC recommended cleaning products.

  • Staff and campers will bring their own lunch from home. Camp will provide pre-packaged snacks. They will eat outside at picnic tables (as weather permits). Parents must send food that does not require refrigeration to remain safe to eat.

  • In the case of inclement weather, campers will go inside of the camp facilities. If numbers allow it, each small group will go inside a different room/facility. 

  • Campers and staff will be asked to bring their own cloth mask, and are required to wear them when indoors or when in close proximity to others.

  • If a camper shows signs/symptoms related to COVID-19 during the day at camp, their parent/guardian will be contacted. The camper will be monitored and isolated until the parent/guardian can pick them up.


What If?

  • If there is a confirmed case of COVID-19 among campers or staff participating in the camp program, camper families will be notified by the camp.

  • The camp will coordinate with Orange County Health Dept to determine a plan of action and next steps.